JOURNAL POLICY

• Both Editorial group and layout manager shall be chosen by the Board of Directors.
• Editorial group will be paid for each edited journal
• Layout manager will be paid for each journal printed
Payment, allotment to be established based upon budget with approval of the Board of Directors, will be made upon completion of bulk journal mailing not to exceed 25 days.
• Deadlines will be pre-established for completion by the Board in order to assure timely delivery.
• Editorial group, Layout manager, and NAHA office administrator will be responsible to assure advertiser satisfaction with ads placed according to set policy.
• Office Administrator will collect advertising fees at time of receipt, following layout manager approval of quality.
• Advertisers are required to sign the advertising contract with full disclosure of deadlines, payment requirements, and satisfaction policy prior to sending contact information to either Editor/Layout Manager. See Dan Serra…
• Journal articles: Aromatherapy related issues, stories, papers, and information; Other Natural Health modalities relating to the Aromatherapy field in some manner (massage therapists, nurses, acupuncture, environmental-non political only, etc…). Advertisers to extend in the same manner: Natural health foods, goods, services.

ADVERTISING POLICY

• All advertisers shall submit their signed contract and payment to the NAHA office, no later than specified deadline in order to be considered for journal inclusion.
• All advertising accounts must be paid in full, via cleared check or credit card, at time of layout preparation, NO exceptions. Defaulted accounts will be excluded until payment has been made. *Net 30 terms have been honored by established advertisers, however, once they default in consecutive advertising commitments NAHA reserves the right to no longer honor this manner of payment.
• Quarterly payments are acceptable for a contracted agreement of four (4) separate journal advertisements within one (1) consecutive year of Journals or four (4) individual consecutive journals. (For example: an advertiser who begins advertising for each journal in January of 2005 or an advertiser who begins advertising mid or latter part of the year, with the intention of advertising for a total of four (4) journals in all.) However if an advertiser defaults on any payment, their contract will not be honored. Their advertisement will be removed following a grace period of 5 days.

Advertising – new rates, new contracts, submission and policies – billing, ad requirements, deadlines

Advertising contracts:
Please see policy and procedures
see Dan Serra for the following information
Dimensions for advertisements –
Pricing for advertisements
Payment options: Credit card / Money order/ Check

NAHA office will maintain a database of solicitation contacts tagging each media kit mailed and the Advertising Representative will call to connect with recipient within (1) one week of mailing in order to secure a contracted client.
Payments methods: Cleared Check or cleared Charge card

JOURNAL POSITIONS – VOLUNTEER AND STIPEND/ COMPENSATION POLICY

• see Advertisement committees
• see Editorial group – contracted position
• see Layout manager – contracted position Filled

Compensations on advertisements shall be honored for the next succeeding journal only and cannot be applied to previously purchased advertisements in past or present journal advertisements. No monetary value will be reimbursed. Directors who have pre-purchased advertisements shall not receive compensation on those advertisements, however they may apply discount compensation to any future journal paid in full and contracted according to policy standards. Discounts may not be combined or transferred. – Offer good only on one (1) individual journal advertisement or four (4) consecutive journal advertisements as contracted agreement states.

Editorial manager:
-$100.00 minimum with a maximum compensation of $100.00 will be paid per contracted editor for each journal. Total annually $300-$400 expense. No reimbursements will be given for previously paid memberships or NAHA orders of merchandise. Payments shall be made to contracted editor(s) 25 days after journal has been shipped. Compensatory gifts may be applied to future memberships, merchandise orders, conference registrations, and journal advertising only.

Layout manager: Filled
-$100.00 per journal – no reimbursements shall be accepted/given. In addition, $25 for e-newsletter layout paid quarterly for a sum annual total of $100.00. Quarterly payments will be $125.00 upon approval of editorial group and board members, requirements include timely journal preparation and completion which shall lead to on-time delivery.

*NAHA Board of Directors reserve the right to cancel/discontinue employment of either contracted Editorial group or layout manager at anytime prior to completion of contracted four (4) journals printed. Compensation increase for services may be increased at the sole discretion of the Board of Directors at anytime, however a new contract must be signed whenever a change is made.